Much of the popular culture in management consulting today is focused on the customer experience. Matt Dixon, the author of one of my favorite management books, The Challenger Sale, is spending many of his cycles promoting another of his books, The Effortless Experience.  Shep Hyken is a customer service guru with a new book called The Convenience Revolution.  And my latest book with Shawn Mims, Money For Nothing, focuses on the science behind making a customer feel good about their experience buying from commercial service contractors.  

Yet even with all of this focus on customer experience, I still find that most service contractors remain firmly entrenched in a war to optimize the effort expended in their back office instead of directing their management attention to enhancing customer service. I have come up with a couple of questions that might help challenge that back office focus if the goal is to build a more valuable business.

Question 1: How easy is it to hire a new back office administrator versus hiring a new skilled technician?  

This is an easy one, right? The answer is that hiring an administrator is very easy when compared to hiring a technician. Management’s focus should be on maximizing the productivity of each technician so that they deliver the maximum amount of revenue each day while simultaneously eliminating the risk a customer faces due to potential equipment failure.  Your goal should be to increase revenue per technician 20% per year every year. Never yield in the pursuit of greater productivity for the technicians. Hiring administrators is easier, so transfer as much work as possible off the technicians and onto back office staff.

Question 2: How easy is it for your customer to review and approve a new quote? 

If the answer is that they have to download an Excel file or PDF, print it, sign it, scan it, upload it, and email it back to you, that answer sucks.  That is difficult. Not easy. Compare that level of effort with an online quote with pictures and video of the issue and a single button to push to “Approve” (or request changes) and provide a purchase order for billing purposes.  Oh, and it never hurts that when the customer has viewed the quote online, the salesperson knows it has been viewed and can follow up to answer any questions. Don’t make it difficult for the customer to give you more money and remove risk from their environment by upgrading or repairing equipment (which is also good for you).

Question 3: Which is more valuable: eliminating all administrative overhead or showing an ability to sustain 20% revenue growth every year?

Again, it is an easy answer. Eliminating all of the administrative effort is worth perhaps 5 – 8% of revenue. Growth is MUCH more valuable if you can demonstrate you have a systematic way to sustain it due to your customer sales and service approach.  If you ever intend to sell your business or bring on a new shareholder, focusing management effort and technology purchases on enhancing sales productivity is where you should spend your thought cycles and investment capital.

Question 4: How easy is it for you to show the customer the value of your work online?  

Or do you just send them an invoice with a bunch of text and cryptic accounting codes to represent the value you deliver?  If a customer has to wade through a detailed invoice, guess what is going to draw their eye?  You got it, the numbers on the far right and in the bottom right corner. Guess what they are going to want to talk to you about? The value you delivered? Nope. “Why does it cost so much?” is the most popular question generated by an invoice.

Make it easy for them to see that value without digesting a cryptic invoice.  It should be easy for them to see your work online in the form of service history for their equipment with photos, videos, risk assessments, quotes, etc. so that they see you are thoughtful and thorough in your approach to managing their important assets.

Question 5: How easy is it for your salespeople to show a new customer prospect how you are different?

Do you demonstrate the value of your unique approach to customer service?  Pitching a value proposition of “we try harder” or “we care more” or “we are cheaper” sucks. It is much better to show the customer an online experience where they can conveniently review and engage with your company on ways to reduce risk and eliminate disruptions through a rich set of service history and equipment risk analysis.  

If you cannot show prospective customers examples of this capability, what are you selling? Invoices? How do you expect to command a premium in the market compared to the low price competitor? Simple answer – don’t expect a premium and be prepared to compete on price.

I find all of these questions to be obvious indicators of where management should spend their effort – front office innovations that make customer service and revenue generation easier because the customer gets an effortless, or, better still, a feel good experience.  So where are you spending your management effort? Front office and feel good? Or back office? Think about it.

 

Check out this image from an Amazon notification that I received during the holiday season.  It included imagery of the product (some black pajamas), a map of my neighborhood that indicates the location of my house, the current location of the delivery driver (the Santa sleigh), and a caption telling me Santa (aka Amazon) was just seven stops away and would deliver my package before 2:15pm.  It is interesting to see how much information Amazon provides as part of their customer experience, especially when compared to the data we observe in ServiceTrade. Amazon knows that it is almost impossible to give the customer too much information, and yet most commercial service contractors completely ignore this lesson.

Currently, fewer than 2% of ServiceTrade work orders include a notification to the customer that the technician is en route.  The feature is an easy one for technicians to access, but they just don’t do it. It’s a shame, because Amazon is not a fool. They know that customer loyalty stems from winning the information arms race.  Customers LOVE to know what is happening, especially if it involves zero effort on their part to dig the information out of the supplier. If it is simply offered as part of the service experience, it creates positive feelings about the service brand.  The notification creates a dopamine response from the anticipation that something good is about to happen. That little jolt of feel good neurotransmitter goes a long way in justifying higher prices during the next contract negotiation.

How easy is it for you to measure the number of digital records you transmit to your customers as part of your service experience (marketing impressions per service or MIPS)?  Do you hold technicians accountable for generating en route notifications, before and after videos and pictures, deficiency records documenting equipment failure risks, review requests to boost search engine optimization?  If not, why not? ServiceTrade measures all of these MIPS so that it is easy for you to monitor your success in sharing rich service records that keep the customer engaged and delighted in your work. Amazon knows there is no such thing as too much information.  Isn’t it time that your service business took that lesson to heart?

You won’t make your customer feel good if you provide convenience, transparency, and avoid bad surprises. Those are the bare minimum to meet their expectations.

From my last blog post:

Dr. Feelgood, from the 1989 Mötley Crüe single, was a drug dealer who got the name because he made his customers feel good. This kept his customers coming back for more. Do you make your customers feel good? It doesn’t really matter if you do a good job for them. If you don’t make them feel good about it, they won’t come back for more.

Obviously, commercial service contractors shouldn’t give their customers illicit drugs, but they can stimulate the same brain receptors that release dopamine, the feel-good hormone that drives positive reinforcement in the human biological reward system. Unfortunately, that same reward system has negative reinforcement mechanism called cortisol, the stress hormone, that’s easily triggered by bad customer service. Understanding what triggers these hormones is fundamental to creating an amazing customer experience that reduces stress, gets customers hooked to your brand, and differentiates your company from the competition.

In my previous post, I dove into the three stressors that trigger cortisol in your customers: inconvenience, uncertainty, and bad surprises. This week, I want to shift gears and talk about the three dopamine triggers you can take advantage of to make your customers feel good. Unfortunately, it’s much more difficult to elicit a dopamine response in your customers than a cortisol response because the typical triggers like sex and drugs are not tools you get to use. Instead, you’ll have to rely on subtle psychological triggers that require finesse to provoke.

Good Surprises

Our brains are wired to be delighted by good surprises. Neuroscientists from the Baylor College of Medicine conducted a research study in which volunteers played a computer game where they were presented with a red and blue deck of cards with the objective of accumulating as many points as possible by determining which deck contained more “reward” cards. They could select to flip the top card of either deck to receive a reward card that gave them points and triggered the cha-ching sound of a cash register, or a card that would remove points from their accumulated gains. Over time, they would learn which deck gave them more reward cards so they could accumulate points faster. Researchers modeled the volunteers’ expectation of reward based on their selections to classify gains and losses as expected or unexpected. On average, an unexpected reward resulted in highest release of dopamine, the feel-good hormone.

Take advantage of this psychology and provide facility managers with the great surprise of an amazing customer experience. While all of your competitors manage their service cycle and customer service with calls, paper, and ad hoc emails, you’ll stand apart when you offer a convenient, novel experience that includes online summaries of services with rich media, automated notifications (MIPS), and the ability to leave reviews. Here’s what a facility manager told a service contractor about the online service reports (Service Link) he receives that include loads of pictures, videos, and audio notes pertaining to the services:

“I love this feature and report. Your competition has nothing like this.”

The unexpected surprise of a better experience made him feel good. Now, this novelty will wane, and that’s OK. After the novelty is gone, you’ll have set a new precedent for a great customer experience that your competitors can’t touch. Their approach will feel inconvenient and uncertain. As I discussed in the first installment of this blog post, that’s a formula for the stress hormone cortisol – and a bad customer relationship.

Storytelling

Everybody loves a good story. Entire books, like Jonathan Gottschall’s The Storytelling Animal: How Stories Make Us Human, are dedicated to the science of great storytelling. Gottschall tells us about an experiment performed by Paul Zak, a neuroeconomist, found that our bodies release more oxytocin, the hormone that causes empathy, when we consume information in a story format as opposed to a simple factual summary. College students were offered $20 to take part in a study where they were presented with either a story about a father and his dying child or a factual summary about the impacts of cancer on children. After the presentation, the students were asked if they wanted to donate any or all of their $20 to a cancer research institute for children. Students that were presented with the story had significantly higher levels of oxytocin in their blood and, on average, donated more money. A good story with a classic arc makes us empathize with the main characters. We feel how they feel.

After the novelty of your shiny new customer experience wears off, you can take advantage of this empathetic trait to trigger dopamine by telling your customers the story of the challenges your team overcame. Start by introducing the hero, your technician, with an en route notification and an in-person greeting when they arrive. Next, show customers the challenges that the hero faces with pictures and videos of the equipment issues. How ever will the hero succeed? Present a solution with an online quote that shows how your tech will save the day and an explanation of the bad outcomes that will occur if they don’t act. Those unfavorable outcomes are the villain that add tension to the story. Most importantly, show your customers exactly how the hero saved the day with pictures and videos of the repaired equipment. When you properly craft this story, your customers will empathize with the main character, your technician, and receive a hit of dopamine from the happy ending that avoided the perilous bad outcomes.

Anticipation

Interestingly, our bodies often reward us with more dopamine when we anticipate a reward than when we actually receive a reward. Robert Sapolsky, a neuroscientist, performed a study on monkeys that were trained to, after given a signal, press a button 10 times to receive food. The monkeys’ dopamine levels rose immediately after the signal, but subsided when they were done pressing the button. The anticipation of the food released more dopamine than the reward of the food itself. When the food was only dispensed 50% of the time, their dopamine levels doubled in comparison to what they were when then the food was dispensed every time. Just like a slot machine, the mix of anticipation and uncertainty about the reward yielded a significant dopamine release in the monkeys.

You’ve already shown your customers that you’ll give them a hit of dopamine when you show up with a novel customer experience and a great story. That’s their reward. Now, all you have to do is train them to anticipate it. Teach them to anticipate a feel-good experience when you give the signal of an appointment reminder or en route notification. You’re not going to have an exciting story for every service. For example, routine maintenance work and inspections where your techs don’t find any issues don’t make for an enthralling story. That’s OK. As the monkeys show us, you don’t have to deliver the reward 100% of the time. Instead of a mediocre story on every job, tell them an incredible story, full of challenges and and successes on the jobs where your techs save the day. The important takeaway is that you should give your customers the signal on every job in order to elicit their anticipatory dopamine response.

 

Just like Dr. Feelgood, you can keep your customers coming back for more. Instead of drugs, you can use consumer psychology to hack their evolutionary reward system to prevent the release of cortisol and evoke the release of dopamine. If you succeed in making your customers feel good, your service brand will be impervious to the competition and your customers will be happy to pay you more for the premium experience you give them.

Motley Crue at Studio shooting, Tokyo, July 1985. (Photo by Koh Hasebe/Shinko Music/Getty Images)

Dr. Feelgood, from the 1989 Mötley Crüe single, was a drug dealer who got the name because he made his customers feel good. This kept his customers coming back for more. Do you make your customers feel good? It doesn’t really matter if you do a good job for them. If you don’t make them feel good about it, they won’t come back for more.

Obviously, commercial service contractors shouldn’t give their customers illicit drugs, but they can stimulate the same brain receptors that release dopamine, the feel-good hormone that drives positive reinforcement in the human biological reward system. Unfortunately, that same reward system has negative reinforcement mechanism called cortisol, the stress hormone, that’s easily triggered by bad customer service. Understanding what triggers these hormones is fundamental to creating an amazing customer experience that reduces stress, gets customers hooked to your brand, and differentiates your company from the competition.

If customers associate your brand with stress, they’ll look for a competitor that makes them feel better. Avoiding this should be simple, right? Wrong. Cortisol and other stress hormones are extremely easy to trigger in the human body. Have you or a loved one ever experienced the raw, unfiltered anger associated with even being a little bit hungry? This symptom, more commonly known as “hanger,” has definitely lead to more than one argument in my family. Relatively speaking, hanger is on the low end of the spectrum compared to the stress caused by bad customer service. You must be extremely sensitive to all of the stressors your customers experience when they deal with your brand. Start by examining your customer communication and service cycle for three critical stressors:

Uncertainty
Nobody likes being in the dark, especially facility owners and managers dealing with critical building equipment. A research study by a team from the University of London published in Nature Communications in 2016 found that uncertainty is more stressful than a known bad outcome. Participants played a computer game in which they overturned rocks, some of which hid snakes. If they discovered a snake, they received a small shock. Over time, participants would learn which rocks hid snakes so they could predict whether or not they were going to receive a shock. When participants overturned rocks that they knew hid snakes, and therefore knew they were going to receive a shock, had lower stress levels than participants that were uncertain about the outcome. Wherever possible, you must provide your customer with clarity about what you do for them and what outcomes to expect. Automatic, electronic Marketing Impressions Per Service (MIPS) are a great tool for delivering certainty and transparency throughout the service cycle. From appointment reminders, to tech en route notifications, to job summaries with pictures and videos, MIPS will tell the story of every service you deliver and provide certainty that your company is delivering value.

Inconveniences
We all get stressed out when we feel like others are wasting our valuable time. My story about returning a broken amplifier to MonoPrice, an online electronics retailer, is a great example of common inconveniences found in most customer service processes that lead to loads of stress. I wasted hours on phone calls, online chats, and email exchanges because their team lacked the information they needed to solve any of my problems. Their customer service data was scattered across different systems, divisions, and employees. Getting answers and resolution to my problems felt next to impossible. Eliminate inconveniences from your service cycle and organize your customer service data so that everyone on your team, from techs to receptionists, can answer customer questions and resolve their issues to the best of their ability.

Bad surprises
Be proactive in your services and communication so your customer is never surprised by bad outcomes. Even if those outcomes aren’t your fault, you will be associated with the stress your customers experience. For example, if a piece of equipment that you manage fails due to something out of your control, your customer will still associate the stress of that experience with your brand. Or, if they are unpleasantly surprised by a large invoice because you didn’t communicate proactively about the potential expense, they will associate that stress with your brand. Set expectations early and often so your customer is never surprised by a bad outcome because the surprise is worse than the outcome.

Stick around for the continuation of this blog post next week where I’ll tell you how to hack your customers’ reward system to trigger dopamine and make them feel good throughout the service cycle with tools like stories, technology, and pleasant surprises.

happy amazon customer receives amazon box delivery

Several dozen books (at least) have been written about the Amazon phenomenon, and I could probably go on and on myself about the lessons that can be drawn from its success. The lesson for the service contractor is that making your customers feel good about your service will likely lead to greater riches for you and your company. Jeff Bezos is the richest guy in the world, and he has been pretty clear that his success comes from innovations that make the customer feel good about doing business with Amazon. Many of these innovations are directly applicable to a commercial service contracting business, and you should take inspiration from them to deliver your own version of “feel good” customer service features.

Pictures and video. Amazon understands the psychology of human decision making. Images impress us.  They help humans understand their environment and make decisions. We are more easily impressed by images and stories than we are by bullet points and descriptive prose. I challenge you to find anything for sale on Amazon that does not include at least one picture. Generally there are several, and Amazon gives you tools to zoom and pan to get a better view of the details that might interest you. It is easier to feel good about a purchase when we can see the images that reinforce our buying decision. Increasingly video is also becoming a part of the purchase review because it combines imagery with a story about the product.

Reviews. Reviews are the stories other customers choose to share about their experience with the product. Like images, stories are a powerful learning mechanism for humans. By reading stories, we get comfortable with the experience we can expect from the product. We also understand any trouble we may face through these review stories. Reviews further empower the customer as well because a poor customer service experience and a bad review is often the catalyst for a company to correct the problem. The ability to hold the company accountable to a good experience through a review process gives the customer more comfort at the time of purchase.

Convenience.  One of Amazon’s first innovations was one-click purchasing.  They applied for and were awarded a method patent on this invention back in 1999. Amazon famously sued Barnes and Noble when they copied the innovation. Amazon had streamlined the purchase process by eliminating the hassle of checkout, and the company was not going to stand by quietly when their fiercest competitor attempted to copy this convenience innovation. Now the company offers a mobile app (of course) so customers can easily browse and buy from their phone.  Additionally Amazon provides multiple delivery and gift options, smart speakers that let you buy with Alexa commands, push button buying using a little connected clicker called a Dash button for common items like laundry detergent, and many more buying innovations. The company is even experimenting with flying drone delivery. Eliminating all of the barriers between your customer’s money and your bank account just makes sense.

No Hassle Returns. Amazon never argues with a customer regarding a request to return an item so long as there is some reason for the rejection (fit, color, quality, whatever). They make returns easy with a self-service process from their website. Customers feel better about placing an order when they know they can return the product if something is not right.

Mobile experience. Amazon enhances convenience with their mobile app because shopping is always available. Most customers are never more than three feet from their phone, and therefore I believe mobile is worthy of its own feel good category. Because my smartphone has a camera and a microphone, I can take photos (or scan barcodes) to search for products as well as giving verbal commands. I can also manage every aspect of my relationship with Amazon through my mobile device, which means I can manage it anywhere and anytime.

Feel good by doing good. The Amazon Smile program allows me to select a charity to receive a donation from Amazon equal to .5% of my qualifying purchases when I begin my shopping at smile.amazon.com. Do you imagine that a customer feels good when they begin their shopping experience by typing “smile” and then direct a contribution to a favorite charity when they buy something? It is easy to feel good when your vendor helps you do good.

Notifications and visibility. Amazon gives customers a number of ways to track their orders and their order history with the company. Any shopping activity, whether resulting in a purchase or not, generally results in some level of follow up from Amazon. If I place an order, Amazon continuously informs me of the status from a “thank you” order confirmation. They send a shipment notice plus an arrival notice. If I shop and do not order, Amazon often follows up with deals on items that I viewed hoping to push me over the edge to actually buy the product. After I receive a purchase, I am generally offered an opportunity to review the purchase, and I will typically be offered several complementary items. Beyond these notifications, Amazon tracks my purchases so that I can reference that information to make decisions regarding future purchases. All of this attention and account visibility certainly helps the customer feel good about their relationship with Amazon.

Subscription membership. Amazon offers customers a subscription program called Prime. Prime bundles all manner of Amazon services and benefits into a subscription program for which customers pay an annual membership fee. The subscription offers access to a library of books and music along with lower costs (usually free) for shipping and guaranteed two-day delivery for any purchases. Statista, the online statistics portal, estimates that Amazon had 95 million US Prime members as of June 2018.  That amounts to nearly seventy-percent of US households participating in Prime. It feels good to be a member of a club with a wide range of benefits and a subscription business model with its predictable and guaranteed cash flow is a powerful foundation from which to build a dominant brand.

Commercial service contractors should take a lesson from Amazon: making customers feel good about your services will likely lead to greater riches for your company. The best part is, many of the innovations that make customers feel good about doing business with Amazon can work for you.

Amazon does not settle for “good” in the realm of customer service. It is not enough for the customer to simply get what they paid to receive. Amazon wants customers to enjoy the experience in the same manner as a guest might enjoy a good party. Great brands now want to copy Amazon because Jeff Bezos has become the wealthiest guy in the world due to the crazy success of Amazon stock. Smart business owners want the same value for their shareholders, so they are behaving like Amazon and aiming well beyond the idea of simply satisfying the customer. They truly want their customers to “feel good” about the experience of buying from them. This current obsession with the customer experience is certainly a good thing for customers. Because so many companies are now focusing on innovation in customer service, the bar for “feel good” status is climbing higher every day.

The most popular approach today for measuring customer satisfaction is the Net Promoter Score, or NPS. Wikipedia reports that more than two-thirds of the Fortune 1000 are currently using NPS. Here’s how it works.

Customers are asked a single, simple question:

How likely is it that you would recommend our company/product/service to a friend or colleague?

Respondents are then given an option to answer that question with a number rating on a scale between 0 and 10. 0 means that the customer would never recommend the company to a friend or colleague, and 10 means that they would absolutely recommend the company to a friend or colleague.

Next, respondents are categorized into the following groups:
Promoters – those who score the business with a 9 or 10, likely to promote to others
Passives- scored 7-8, not likely to benefit or harm your brand
Detractors- scored 6 or less, a liability for your brand

The final NPS score is calculated by subtracting the percentage of Detractors from the percentage of Promoters, with the Passives not contributing at all to the score. As an example, if you were to survey 100 customers and 35 score as Detractors (0 to 6), 25 score as Passives (7 or 8), and 40 score as Promoters (9 or 10), your NPS score would be:

Promoters – Detractors = NPS 40 – 35 = 5

Your NPS for this survey sample is a 5. Anything above 0 is considered to be positive, and a score approaching 50 is terrific.

Now I think all of this is probably a little too simplistic, and you will find lots of scientific criticism for NPS from survey theory experts if you go looking for it online. My opinion and the opinion of all of the other critics is not what really matters in this case. What is important is that two-thirds of the Fortune 1000 are relying on this information in one form or another to help them improve customer satisfaction. A lot of big brands with big budgets are focusing lots of energy on measuring customer satisfaction. The other important thing to note is that this wildly popular tool skews heavily toward “feel good” as the goal for customer service. Only scores of 9 or 10 are credited positively, and anything less than a 7 is negative. I would say anyone that scores a company with a 9 or a 10 feels really good about their experience with the company. So two-thirds of the Fortune 1000 are scheming for ways to get more scores in the range of 9 to 10 because that is the only way to improve their NPS score. That’s a lot of companies with a lot of focus on making customers feel good about their brand.

What does this emphasis on outstanding customer service mean for you? Your business is going to be compared to all of the customer service innovations of Amazon and two-thirds of the Fortune 1000 because they are all “focused like a laser” on customer experience these days. NPS is hot because customer service innovations are hot because customer loyalty is hot because growth is hot because Amazon is hot. Customers are not going to compare you to your “always go low on price” competitor down the street any longer. They are going to ask “Why can’t you be more like Amazon and give me notifications when I am due for service or when the technician is en route to my location?” The customer service bar is going to be set by the sum of all of the best experiences the customer has ever encountered across all companies in both their personal and professional life.

The good news is that most customer service innovations can be observed and imitated if they fit your idea of great customer service for your company. The case of Amazon is particularly intriguing because up until a few years ago Amazon had absolutely no influence over the products customers were buying from them. They were simply a reseller of other companies’ products. Any innovation they delivered to make a customer feel good was not a product innovation but instead was focused solely on the buying experience. In my next post, I’ll discuss the “feel good” customer service themes direct from Amazon that should probably be among the guideposts you use in establishing your “feel good” customer service strategy.

welcome to Missouri the show-me state highway welcome sign

When your salespeople call on customers, what are they pitching? What do they present when they get that rare opportunity to show a high-profile prospect the benefit of working with your company?  While I have not been in the room often when a commercial service contractor is pitching a customer, I have seen hundreds of websites for these companies, and I have been to lots of trade shows where they are exhibiting.  Generally, I am not impressed by what I have reviewed. Mostly I see some version of one or more of the following themes:

We Work Harder!  It sucks to work harder than the other guy.

We Care More!  Not certain what sucks more – working harder or caring more.

Better Technicians Means Better Service!  This is the Papa John’s pizza pitch.  You’ve seen examples here, here, and here of how that’s not working.

We’re a Family Business!  The mafia is a family business too.

We’ve Been in Business a Long Time!  Really?  Why are you still such a small company?

Sadly, the website content for most commercial service contractors is typically a long and rambling word salad that doesn’t add up to much value for the customer.  Generally, Google is not impressed either as most rank pretty low for relevance in organic search results. I imagine the salespeople are equally unimpressed with the company strategy, so their pitch quickly devolves to price:

How much are you paying now?  We’ll get the work done, and it will be cheaper!  Let’s negotiate labor rates and a markup on parts!  We will be there 24/7 when things go wrong! Call us anytime and we will fix your broken equipment by working around the clock until everything is good again!

Competing on price and some vague promises to work harder and care more and fix broken equipment 24/7 and be more family-oriented sucks.  Why should the customer believe anything the sales rep is saying? How can your sales representative make an impression that moves the conversation to valuable outcomes instead of a mark-up on the cost of the labor and parts?  

Of course the most important thing the salesperson can do is ask questions and understand the goals of the buyer through some discovery conversation.  The other thing that should be offered is a premium program, but do not expect the customer to buy on the promises and platitudes of a sales rep. Tellin’ ain’t sellin!  Your sales people should be able to show the customer the value of your brand by demonstrating how the program works. I am fond of declaring that all customers come from Missouri, which is known as the “show me” state.  If you can’t show them the value, you will not sell them the program.

So what does a premium program look like? And how can you demonstrate it to the customer in a way that is meaningful to them?  Let’s have a look at some examples from other industries to gain insights into components you should consider.

Amazon Prime – Amazon offers a subscription program called Prime, and nearly 70% of US households are Prime members.  Prime members pay $119  per year in exchange for free two-day shipping, access to a library of movies, television shows, and music, and a free Kindle book every month, among other things.  The most important thing Prime does, however, is put Amazon at the top of the heap when a subscriber considers how to buy the next bag of dog food, or supplies for their kitchen pantry, or Christmas gifts for their friends:

I’ve already paid for Prime, I might as well benefit from the free, expedited shipping!

The program helps keep the Amazon brand top of mind for future purchases, and customers pay for this marketing trick through their subscription fees!  It’s brilliant marketing by Amazon. Amazon allows prospective customers to try Prime free for a month to experience its value because Amazon knows that all customers are from Missouri.  The free trial “shows” the customer why Prime is valuable instead of just “telling” the customer that it will be great if they buy.

BMW Ultimate Care – BMW is a premium automotive brand that delivers what they claim is the “Ultimate Driving Machine,” and Ultimate Care is their premium maintenance program.  You pay in advance, typically at time of purchase when financing is also a part of the conversation. Ultimate Care provides unlimited service consistent with the manufacturer’s recommended service plan.  All parts and service required for recommended maintenance are included at a thirty-percent discount. The program is only available at BMW dealership locations, so you will be bringing the car to the dealership and wandering about reviewing all of the latest offerings of BMW as your maintenance plan is delivered.  

Once again, brilliant marketing.  You pay in advance so that you will certainly use the service that requires you to come to the dealership on a regular basis.  No doubt you will get a loaner for the latest model at the upper end of your price range for any extended service requirements.  The dealership is having the customer pay fees in advance of service to help them deliver a hassle-free experience and market their latest offerings to the customer on a regular basis.

Brandt STORM – Brandt Engineering is one of the largest mechanical contractors in Texas, and STORM is their premium program.  STORM stands for Service, Technology, Optimization, Retro-commissioning, and Monitoring. When the customer buys into the STORM program, Brandt does a top-to-bottom review of the equipment while installing monitoring technology to track key performance data on the critical elements where failure results in expensive disruptions.  Once they and the customer agree the equipment condition is worthy of a performance promise, STORM is initiated. The customer receives regular communication and attention from Brandt engineers and technicians while simultaneously benefiting from lower rates on service requirements and ideally lower utility costs.

The customer is paying Brandt the money they are saving on utility bills and breakdowns as subscription fees in order for Brandt to continuously remind them of the value of the Brandt brand! That trade-off is certainly worth the risk to Brandt of a failure where Brandt must pay the premium (expedited parts, overtime labor, etc.) for recovery instead of the customer paying it.  These risks are minimized through information, and the customer is conditioned that any retro-commissioning recommendations (quotes for new equipment) based upon the data are in their best interest to avoid performance disruptions that fall outside the STORM promise. It is brilliant.

So what are the lessons you should take from these examples?  

1 – Brand the Program. What is your version of Amazon Prime? Ideally the name helps the sales rep to tell the story, to get the conversation going with the customer, and then the customer remembers your brand.  A good name demonstrates your company’s thoughtfulness in how you communicate your value.

2 – Show, Don’t Tell.  Your sales people need to be prepared to give a demonstration of the program.  Amazon gives prospective Prime members a month of free Prime membership to try out all of the benefits.  Do your sales people have a way to easily give the customer your branded program experience?

3 – Promote the Features. Can you enumerate the features of the program?  In a list? Spend some time thinking about the names of the features.

4 – Get Paid for Nothing.  If the only time you send a customer an invoice is when you have a labor or parts line item to bill, guess what?  They are going to assume your value is in the labor and parts instead of the program. The fewer invoices you send to the customer, the better.  Ideally, have them pay annually in advance. It’s better for you and cheaper for them.

5 – Offer a Good Contract. Put in place a master service agreement, a rate schedule, and a service level agreement.  Good fences make good neighbors and good contracts make good customers.

None of these elements of a premium program are rocket science, but it is surprising to me how rarely they are implemented by service contractors.  Do not let shoddy practices in your industry nor weak competitors that always sell on price dictate your business model. The executive management of your company should spend at least fifty percent of their time working on program and marketing innovations that set the brand apart from competitors.  Innovation rarely happens by accident, and it is the key to having a differentiated value proposition.

You know those signs on the back of dump trucks that say something like “Stay back 200 feet?” Those things are no joke. I found out the hard way when I was driving home from work on the interstate and heard a loud CRACK in my windshield. I definitely let loose a few four-letter words. There’s almost nothing worse than dealing with cracked glass on a vehicle. Cost aside, you’ve got to play phone-call rodeo with some auto-glass repair shop to get on their schedule, drop off your car, go without a car for a day (or more if they mess up the appointment), and then you’ve got to hitch a ride to pick up your car. What a waste of time. Personally, that inconvenience is just enough to push me to procrastinate getting the repair. That’s about the worst thing you can do with a cracked windshield as the cracks can grow and lead to more costly repairs and more damage to the vehicle if they start to leak.

Facility owners and managers handle their building systems and equipment a lot like most car owners handle their cracked windshields: defer repairs to avoid hassle. Yes, sometimes it’s an issue of cash flow. More often than not, however, I’m willing to wager facility managers are just like me and willing to procrastinate to avoid the phone-call rodeo, the scheduling nightmare, and the overall inconvenience of working with service companies. At least, that’s what I thought before I tried Safelite. Talk about easy.

I scheduled my repair online, received one quick call to confirm insurance details, and my part was done. They showed up at my office, completed the repair, and I just had to give the service tech my credit card. No hassles. Throughout the service cycle, they sent me useful notifications that reminded me about the upcoming appointment, notified me that the technician was on his way, provided my receipt, requested feedback, and requested reviews. Every single one of those MIPS (read about Marketing Impressions Per Service) reinforced what makes Safelite so much different and better than their competition: convenience. In addition to reinforcing the value for me, some of those marketing impressions helped Safelite extract value from me.

For example, when they asked, I left a review. I was happy to! That’s going to drive more customers to Safelite as they outrank their poorly-rated, less-convenient competitors online. On top of that, they managed to upsell me on new windshield wipers. From the moment I started scheduling the repair online until the technician was in the parking lot, they didn’t miss a single chance to try and sell me more products and services. Every single marketing impression I received leading up to the appointment contained all sorts of ancillary offers like new wipers and windshield treatments. I was happy to spend more money with Safelite because they had been so reliable thus far that I trusted their recommendations.

Service contracting should be this convenient for facility owners and managers. They shouldn’t defer repairs in an attempt to avoid the hassle. Instead, they should prioritize the services and repairs you perform because they know it’s going to be easy compared to the mountains of other work they need to get done. Put yourself in their shoes and think about what it’s like to work with your contracting company. What steps might cause frustration? Here are a few common examples:

  • Calling to schedule an appointment and connecting with someone who doesn’t understand your facility which leads to long hold times or callbacks.
  • The “phone-call rodeo” to confirm dates, times, and equipment details because the contractor doesn’t have organized records.
  • Having a technician show up who is not qualified to perform the correct work because a dispatcher didn’t have access to the location details, equipment information, or service history.
  • Forgetting your appointment date or time and being caught unprepared when a tech shows up at an inconvenient time.
  • Being handed a pile of loose, triplicate forms that need to be filed and collect dust as opposed to searchable, digital records that include complete service history with pictures and videos.
  • Receiving a quote as an email attachment that can’t be opened on a smartphone and must be printed off, signed, scanned, and returned as an email.
  • Having questions about past services and needing to go through another phone-call rodeo to get the answers.

The list goes on. These pain points are cracks that can grow into a chasm between you and your customers. With technology, like ServiceTrade, that’s designed to help your entire team collect, organize, understand, and present service information to your customer online, you can eliminate all of these frustrations. Instead of the phone-call rodeo, give them a way to access rich equipment history and request services online. Send them MIPS that remind them about upcoming appointments, notify them when the tech is on the way, summarize completed work, request reviews, and provide online quotes with pictures and videos that can be approved with the click of a button. Give them this level of customer service and they’ll be happy to pay you more for the premium you provide because they will trust you more and appreciate how easy you are to work with. Don’t let the small cracks in your customers’ experience grow beyond the point of repair. Give them the Safelite experience so they can see that you are the most convenient, trustworthy contractor to work with.

My wife and I love hiking and camping with our dogs. It’s our escape. So, last year, we took a trip up to the beautiful Grayson Highlands in western Virginia for a quick weekend trip with a couple friends. Hiking along those exposed ridges at a relatively high altitude provide some of the best views you’ll find in southern Appalachia. The first day was absolutely gorgeous. After a long day of backpacking, we decided to set up camp just off the ridge in a little patch of woods. Not long after we set up camp, we had to turn in early because of a constant drizzle from a small storm. We were all wiped out, so it wasn’t a problem. At least, not for the first couple hours. That small storm turned into a massive thunderstorm and it was blowing right over the ridge we were camping on.

My wife, Jessie, shook me, but I was already awake. Nobody could sleep through that noise. “It sounds like lightning is right on top of us!” she said. It was loud, but I wasn’t concerned. “Count the seconds between the lightning and the thunder. The lightning is a mile away for every 5 seconds.” I recalled from my time in the Boy Scouts. At this point, we were at 15 seconds. 3 miles. No problem. It was loud, but we were safe and that put Jessie at ease. The dogs, not so much.

Unfortunately, that 15 seconds quickly turned into 10, then 5, then 3. “Half a mile? We’ll be fine. At least we’re not out on top of the exposed ridge!” I thought to myself. Jessie, on the other hand, was not feeling great about the situation. She gets sweaty palms when she’s anxious and, at this point, they were sopping wet. That’s when it happened. CRACK! The light was blinding and the sound deafening. Zero seconds. It was right on top of us. Then again. CRACK! This one was different. It was followed by a long, low creaking moan and hard, leafy thud. A tree just fell in the forest and we heard it.

The next day, we were a little shaken up, but everyone was OK, even the dogs. We found the fallen tree about a hundred yards away and decided that we’d never camp on a ridge during a storm again. We hiked back down to our cars and couldn’t wait to get home to sleep with a solid roof over our heads.

This is a true story, mostly. The trip, the storm, and the nervous wife all happened. The falling tree, not so much. It seems like a plausible story, but it’s fiction: The same kind of fiction that your customers receive from other, less-reputable contractors. Your customers have been burned by bad contractors that told them plausible stories about their building assets just to, ultimately, be disappointed by bad outcomes like unexpected equipment failures and exorbitant expenses for unnecessary work. They are wary of touching that hot stove again.

If a tree falls in a forest and no one is around to hear it, does it make a sound? An age-old debate. Sorry, I don’t have an answer for you on this one. I do, however, have another question for you. If you tell your customer a tree falls in a forest, will they believe you? Those other contractors have made it difficult. How about if you show them this?

Absolutely, they’re going to believe you because those disreputable contractors have made your customers skeptical. You can write pages describing the work you perform for them or spend hours on the phone with them, but they’ll still question you regardless of your company’s reputation. Instead, show them. Show them pictures of the leaking system. Show them videos of the failing asset. You should even show them when things aren’t broken just to reassure them that their equipment is in good condition. Show them everything. You’ll stand out from all the other contractors as transparent and trustworthy and they’ll be happy to pay a premium for your reliable services.

Sound like a lot of work ot show pictures and videos from every job to the customer? It’s not. Technology makes it easy. All of your techs are used to taking pictures and videos with their smartphones. Getting that rich media in front of your customers is another challenge altogether. Ad-hoc emails with attachments are not the answer. Instead, let software like ServiceTrade, solve that problem in a scalable way. ServiceTrade logs every picture and every video your techs take and automatically organizes them against jobs and quotes that are effortless to share with your customers. For example, after your tech snaps a couple pictures and a quick video of an equipment issue and collects the customer’s signature, all of that information, the pictures, the video, and the signed work order, will automatically be sent to the customer’s inbox. That’ll show them!

Who has better pizza, Domino’s or Papa John’s? I do a lot of presentations about these companies and when I pose this questions to audiences, usually they’re split right down the middle. Personally, I’m a Domino’s fan. From a value perspective, however, our opinions about who has better pies don’t really matter. Here’s what really matters:

Domino’s is CRUSHING Papa John’s and they have been since 2009. In fact, Domino’s stock has outperformed Amazon, Apple, and Google in the last 9 years. For every dollar you invested in Domino’s in 2009, you’d have $36 as of the writing of this blog post. Compare that to $10, $5.50, and $2.75 for Amazon, Apple, and Google respectively. Papa John’s, on the other hand, would be worth a respectable $3.75, but it’s been on a steady decline for the past two years.

These numbers are surprising considering how ubiquitous Papa John’s marketing is. It’s practically impossible to watch sports without hearing their slogan, “Better ingredients, better pizza.” They’re everywhere. Domino’s spends plenty of money on advertising too, but their marketing strategy went a very different direction starting in 2009. It’s best summed up by their CEO, Patrick Doyle, who said:

“We are as much a tech company as we are a pizza company”

What technology do you think he’s talking about? Their accounting platform? Their point of sales systems? Their pizza ovens? No. He’s talking about their customer-facing technology like their Pizza Tracker and mobile apps. While Papa John’s has been pouring money into billboards, radio ads, and TV spots, Domino’s hired the best web and mobile developers, built an incredible R&D team, and took a massive risk on the future of smartphones. In fact, an interview in 2015 revealed that around 300 of their 700 employees at their corporate headquarters were focused on technology, not pizza (or accounting). Here’s another one of Doyle’s quotes:

“We believe by transaction counts we’re in the top five of e-commerce companies in the world.”

That’s unbelievable for a pizza company. On the other hand, Papa John’s sales are sinking and their stock price is sliding. They’re trying to blame their poor financial performance on the recent drama and viewership decline in the NFL. The reality is that they got left in the dust. Nine years later, they’re trying to catch up to Domino’s with Papa Track, their answer to the Pizza Tracker, but it’s too little too late. They’re sitting at the starting line coughing up dust while Domino’s is off to the races.

Domino’s figured out how to differentiate their offering with something more valuable than close-ups of melty cheese and empty platitudes like “Better ingredients. Better pizza.” Really? Does anyone buy that Papa John’s really has superior ingredients and better pizza? Can they prove it? Sadly, I’ve heard a lot of service contractors use a very similar line. “Better techs. Better service.” Really? Do you think anyone is buying that? Even if they do, it’s impossible to convince the customer that it’s true. So, why bother? Instead, take a page from Domino’s book. Offer customers a better experience with service certainty.

Domino’s thoughtful investments in technology are cutting edge because they focus entirely on the customer as opposed to logistics and accounting. Everything they build is for the customers’ express benefit. In some cases, they even added administrative work for their in-store employees to improve the digital outcome for the customer. Their Pizza Tracker is semi-automated, but Domino’s employees still have to manually update the system a couple of times to alert customers about the progress of their pizza. For example, every time a pizza is ready for the oven or put in the car for delivery, whether or not the customer is actively using the Pizza Tracker, some Domino’s employee has to update the system just in case a customer decides to check in on their order. They sell more than 2 million pizzas a day. If we assume an average of 1.5 pizzas per order, that works out to almost 1 billion manual system updates a year. That’s a lot of Domino’s data entry! And, for what? The customer. It’s that simple.

Obviously, Domino’s has limited the cost of these billion customer updates substantially with a technology-enabled process. They’re not picking up the phone and calling their customers multiple times per order to update them on the progress. That would be ridiculously cost prohibitive and annoying for the customer. Yet, that’s exactly how most service contractors think about solving the same problem! Better call the customer or send them an ad-hoc email to let them know what’s going on with their service. That’s an expensive approach so it’s either reserved for premium clients or doesn’t get done at all. Why not give every customer a great experience and let technology solve that problem by incorporating it into the standard workflow? For example, instead of having techs call, email, or text to alert the office and customer that they are on the way to a service call, incorporate technology (like ServiceTrade) that will, with a few clicks, log the techs drive time, update the office staff, and send an en route notification to the customer with a picture of the tech and estimated time of arrival. Or, instead of signing a paperwork order, waiting for it to get back to the office, scanning it, and emailing it to the customer with an ad-hoc summary and picture attachments, how about incorporating technology (like ServiceTrade) that will automatically send all this information to the customer the moment they sign the digital work order? Even if it adds a few new points of quick data entry, it’ll remove a boatload of calls and emails.

For Domino’s, however, there were no cost savings with their new workflow. They weren’t calling or emailing the customer to update them on their orders in the first place so these billion data entry points were a net new expense. Despite that, they don’t even think twice about the cost because they understand the value of MIPS, or Marketing Impressions Per Service. MIPS is the heart and soul of Domino’s customer experience strategy. For each service (or pizza) delivered, a series of useful notifications are sent to the customer updating them on their purchase. In Domino’s case, customers receive push notifications on their mobile device throughout the process. From prep to bake to delivery, customers are notified about every step and each notification links back to the Pizza Tracker, the visual manifestation of MIPS.

When you order a pizza for an office full of hungry coworkers or a house full of famished kids, you want certainty about your order. Hangry and anxious, they’ll look to you for one answer: When will the pizza arrive? At this point, you can either be a zero or a hero. If you’re in the dark and you leave your compadres in limbo, the anxiety will escalate and you’re going to be a zero. Compare that to the certainty of “it just got boxed up and should be here in 12 minutes.” That’s more like it! You’ll be the hero. Next time you want a pizza, who are you going to call? The company that made you a zero or the one that gave you certainty and made you a hero? When your customers have failing equipment or systems in their building that impact their tenants, customers, or coworkers, do you think they’d rather have the hero or the zero? This doesn’t just apply to emergency service work. For standard maintenance or inspection work, they’d rather be certain about what’s going on so they can keep their colleagues up to date, make arrangements on their end, and have peace of mind about the work being performed.

At the end of the day, all facility owners and managers really want is certainty. Strategically, that means certainty about their facility budget. Tactically, that means certainty about the facility services they receive from day to day. They want certainty about everything from when the tech will arrive to how they should resolve equipment issues. MIPS give your customers tactical certainty by giving them the information they need to make good decisions on a service-by-service basis. Service certainty can distinguish you from the unpredictable, unreliable competition.